Employee retention becomes urgent when the person holding your company together quietly stops expecting anything from you.
They still show up. They still answer emails. They still keep the place from catching fire.
They have simply stopped suggesting improvements, challenging bad decisions, or asking about their future.
You think things are finally settling down.
They are not settled. They have checked out.
Your best employee usually quits months before handing you the letter.
In Episode 27 of From Burnt Out to Bought Out, Jon and Ryan explain why your number two may already be gone—and what it will cost when they finally say it out loud.
They follow “Val,” the operator behind a $9 million company with 38 employees. She has spent nine years climbing from scheduling into operations. Her last raise came 26 months ago as a silent 3 percent adjustment with no conversation about her future.
A competitor is willing to offer more money, a truck, and a title with a date attached.
Your competitor noticed the person you stopped noticing.
The Resignation Letter Comes Last
A resignation can feel sudden to the owner. It rarely feels sudden to the employee.
The decision began when another promised conversation never happened. It grew every time new responsibilities arrived without recognition, better compensation, or a clear path forward.
Anger would have been useful. Anger creates a conversation. Silence is more dangerous because it sounds like cooperation.
When a strong employee stops pushing, the owner often assumes the person has finally become comfortable. In reality, they may have stopped believing that speaking up will change anything.
Warning Signs Your Number Two Has Checked Out
The signs are usually quiet enough to misread.
- They stop suggesting improvements
- They stop challenging decisions they once cared about
- They no longer ask about the company’s future
- They stop following up on tools or systems they requested
- They become less emotionally invested in outcomes
- They do the job well but contribute nothing beyond the job description
Taking a full lunch is not a resignation notice. The real signal is the disappearance of initiative from someone who used to care deeply.
Your best people should not need to create a crisis to earn your attention.
Losing Them Costs More Than Their Salary
Replacing a senior employee can cost roughly one-half to two times the person’s annual salary after recruiting, lost productivity, and ramp time are included. For a key number two, the cost often lands near the high end.
In Val’s case, Ryan estimates replacement could cost $140,000 to $190,000, plus six to nine months of reduced output.
The expense does not arrive as one clean invoice.
| Replacement Cost | What Happens | Where It Appears |
|---|---|---|
| Recruiting | Fees, interviews, and leadership time | Hiring expenses and lost management capacity |
| Ramp Time | The new hire learns your systems, clients, and people | Reduced output for months |
| Institutional Knowledge | Processes and workarounds leave with the employee | Mistakes, delays, and repeated work |
| Relationship Risk | Clients and employees may follow them | Lost revenue and additional turnover |
| Owner Dependency | The owner returns to daily operations | The business stops moving without you |
Your P&L will not have a line called “We Lost Val.” It will show up as missed deadlines, unhappy clients, and you back in the weeds.
Retention Is Usually Cheaper Than Replacement
If replacing Val costs $140,000 to $190,000, a $20,000 compensation conversation begins to look less like an expense and more like risk management.
Retention is not about agreeing to every demand or allowing one employee to hold the company hostage. It starts with honest replacement math.
Ask what it would cost to recruit someone with comparable skill, train them in your systems, transfer client relationships, rebuild trust with the team, and absorb months of reduced output.
Then compare that number with the cost of paying the proven person fairly and giving them a reason to stay.
The person who already knows your business is often the better investment.
Pay Market Value Before the Market Does
Many companies adjust starting salaries to attract new employees while allowing compensation for loyal employees to fall behind.
The result is predictable. A new person arrives earning more than the employee responsible for teaching them how the company works.
Review compensation every year. Compare each key person’s salary with the current market, the value they create, and the responsibilities they have absorbed.
If your competitor would happily pay more for the person running your operation, you already know what the market thinks they are worth.
Give Key Employees a Reason to Stay
A raise matters, but compensation is only one part of retention.
Strong employees want to understand where the company is going, what role they will play, and how their contribution will be rewarded.
| Retention Tool | How It Works | What It Communicates |
|---|---|---|
| Fair Compensation | Pay at or above market for the role and impact | We recognize your current value |
| Performance Bonus | Tie rewards to results they can influence | When the company wins, you win |
| Retention Bonus | Reward continued service over a defined period | Your commitment matters |
| Phantom Equity | Connect rewards to company value without transferring actual ownership | You are helping build something valuable |
| Clear Growth Path | Define the next role, responsibilities, and timeline | There is a future for you here |
You are not only buying labor. You are giving a key person a reason to remain invested in the company three years from now.
Market the Future to Your Team
Companies spend real effort telling customers why the business is different. They often make no effort to tell employees why staying is worthwhile.
Your best people are being recruited. A competitor with a polished careers page, a clear role, and an exciting growth story can look more attractive than the company where they have stopped being noticed.
Jon recommends marketing the opportunity inward. Explain the company’s three-year picture and describe the specific role each key employee will play in reaching it.
Recognition wins publicity. Let employees see that staying is an intentional choice, not a rut they have fallen into.
A Strong Number Two Increases Business Value
A buyer likes a company with a capable operator who plans to remain after the sale.
That person reduces owner dependency, protects institutional knowledge, maintains client relationships, and gives the buyer confidence that the business will continue operating during the transition.
An unstable leadership team creates the opposite effect. If key employees leave shortly after the transaction, the buyer inherits a company they may not know how to run.
Some owners delay raises to make earnings look better before a sale. The buyer then arrives and immediately faces overdue compensation adjustments or employee departures.
A temporarily improved number does not create durable value. A strong team does.
Being dependent on your number two is better than being dependent on the owner—but the relationship still needs to survive the sale.
Have the Conversation Before Your Competitor Does
This week, sit down with the person you cannot afford to lose.
This is not a performance review or project update. It is a direct conversation about the future.
- Ask what they want. Learn what growth, responsibility, and security mean to them.
- Explain the three-year picture. Show where the company is going and where they fit.
- Review market compensation. Compare their current package with what competitors would offer.
- Do the replacement math. Count recruiting, ramp time, lost relationships, and owner involvement.
- Put a date on the next step. A vague promise is not a career path.
If you are worried that the conversation will open a can of worms, the can is already open. You simply have not looked inside.
This Episode’s Sponsor
Have the Conversation Before Your Competitor Does
This week, sit down with the person you cannot afford to lose.
This is not a performance review or project update. It is a direct conversation about the future.
- Ask what they want. Learn what growth, responsibility, and security mean to them.
- Explain the three-year picture. Show where the company is going and where they fit.
- Review market compensation. Compare their current package with what competitors would offer.
- Do the replacement math. Count recruiting, ramp time, lost relationships, and owner involvement.
- Put a date on the next step. A vague promise is not a career path.
If you are worried that the conversation will open a can of worms, the can is already open. You simply have not looked inside.
For more practical guidance on building a profitable, scalable, and sellable company, explore the Synergy Solutions business resources.
The Bottom Line
The person you cannot replace is usually the person you stopped noticing.
By the time they give you the resignation letter, they may have made the decision months ago.
Pay attention when initiative becomes silence. Review compensation before the market does it for you. Give key people a path, a timeline, and a meaningful share in the results they help create.
Gratitude matters, but people cannot pay their mortgage with gratitude.
Take care of the people who take care of your business.
Your Number Two Is Already Gone
Listen to Episode 27 and learn how to recognize the warning signs, calculate the cost of replacement, and keep your best people invested in the future.
Listen to Episode 270:01
3:00 in the afternoon, your operations manager, 9 years in, walks into your
0:06
office and gives you two weeks. A competitor offered her more money, a
0:13
truck, and a title with a date on it. She apologizes. She says it’s nothing
0:18
personal. She says, “You’ve been a good boss.”
0:22
Here is the part that should bother you. She did not decide this morning. She
0:28
decided a long time ago the last time you were going to sit down and talk to
0:32
her about her future and then you didn’t. Everything after that was just
0:37
her waiting for a reason. In this episode, the person your business
0:42
quietly runs on, how long they have already been gone, and what it costs you
0:47
when they finally say it out loud. Welcome to From Burnout to Bot Out, the
0:53
podcast for business owners who are tired of being the hardest working,
0:56
lowest paid employee in their own company. I’m John, joined as always by
1:00
Ryan, and together we’ve spent years inside owner businesses helping founders
1:04
go from running on fumes to running a business that actually runs without
1:08
them. Every episode, we break down the real problems nobody talks about. The
1:12
burnout, the bottlenecks, the blind spots, and show you what it looks like
1:16
to build a business that’s profitable, sellable, and doesn’t need you in the
1:19
building every day to survive. Whether you’re grinding through a plateau,
1:23
thinking about an exit, or just trying to take a vacation without your phone
1:26
blowing up, you’re in the right place. Let’s get into it.
1:32
Ouch. Yes, sir. That is truly a cold open.
1:39
It’s freezing.
1:43
All the time, all the money invested in the number
1:49
two, then all of a sudden, bam out of nowhere or John, was it? Where
1:58
their signs?
1:59
Oh, of course, we’re going to talk all about that, right? Everybody’s got a
2:03
number two. They would absolutely panic to lose. Um, let’s get into it. Give us
2:08
a composite. Tell us why you say they’re already gone in certain circumstances.
2:13
Sure. So, composite story. We’ll call her Val. Uh, shout out to Val.
2:18
You know who you are. Val,
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right? Uh, this one is office manager, mechanical contractor, 9 million, 38 uh
2:26
people. She’s 9 years, right? She came from scheduling to now dispatch, right?
2:33
and and and and doing operations. So, she’s been climbing up the ladder, doing
2:38
everything that you need. And the reason why an owner sleeps at night, right? The
2:44
a really good number two, right? And the problem was is that in this case, the op
2:51
the owner has stopped noticing her, right? And that’s a really strange
2:56
sentence because she’s the reason that the owner has a life. right? That can
3:04
take a a breath and say, “Ah, okay, Val’s got this. We’re good.” Right? Now,
3:09
in this case, her last raise was 26 months ago, and in that, she got a 3%
3:14
cost of living increase, cola, and there was no conversation about it.
3:20
She just saw it in her paycheck. How how many times have we done stuff like that?
3:25
And he didn’t refuse her a raise, right? They just never had the conversation at
3:31
all. And that’s worse because she read it
3:37
exactly right. I’m being ignored. I’m doing everything
3:41
that I’m being asked to and I yet I’m being ignored and I’m not worth it.
3:46
Right. And there’s no title change. There’s no path to equity. There’s no
3:51
growth plan. And the thing is, John, she’s not angry.
3:55
Your number two isn’t angry, right? Angry would have been a gift. angry
3:59
would have been a conversation that would have happened after the emot after
4:03
the emotions flow and said, “You know what? I hear you. Let’s do something
4:07
about it.” No, what she did is that she just kindly went away. She stopped
4:14
bringing up problems. She stopped pushing for the so to the scheduling
4:18
software to make it more efficient, right? And she started taking her full
4:23
lunch. And the owner read that as, “Well, things are finally starting to
4:27
settle down now. She’s getting into her groove,
4:31
but it really was the sound of somebody stopping to expect anything from the
4:36
owner. And
4:39
that’s the part that’s the quiet part that you have to watch out for.
4:43
Mhm.
4:44
Yeah. I think it’s easy to overlook those things, right? And just assume
4:47
that they’re part of somebody their role. I think you know you got to stay
4:51
really connected with your team um and understand what they need in their lives
4:57
uh to to help them kind of grow and progress besides that taking their full
5:02
lunch cuz that’s actually that’s you know some people do take their full
5:05
lunch and and people should what are other signals signals they’ve checked
5:09
out before they’ve they actually go in and quit
5:12
I think you know some of the things that they were really passionate about that
5:18
they brought up but haven’t been answered now finally go away.
5:24
Right.
5:25
Right.
5:25
I think that because they’ve given up. Why have this argument over and over
5:29
again when I’m trying to do you a favor? I’m trying to make things more efficient
5:33
for you and yet you don’t want to have the conversation or it’s the same thing,
5:37
right? Well, used to do it that way 10 years ago,
5:40
but you know, that’s why we’re not revisiting this when technology has
5:44
changed and why don’t we revisit that back? I think also it’s, you know,
5:50
showing what seems to me us being as, wow, we’ve got a a person I don’t have
5:56
to worry about anymore, so I can focus elsewhere becomes
6:02
ignorance in terms of we’re ignoring them, right? Our number two. And so now
6:09
we’re we’re naturally focused on other things, but number two feels like, well,
6:12
I’m doing everything you want. Why am I not getting any attention, good
6:17
or bad? Right? Or why is it that I’m getting a 3% increase when I’m doing
6:24
three people’s jobs that you’ve asked me to do and I’m doing them well? Why why
6:30
am I getting a 3% increase when inflation’s 7%.
6:34
Right. Right. And so I think those are the things you have to start looking at
6:38
is how are we treating our people that we’ve asked them to do these things for
6:43
that we train them to do it our way versus what the market actually sees
6:47
them right the market says I’ll give you a bump up and increase a truck and a
6:52
clear path to to the next steps
6:54
going forward when we place band-aids and and you know put thrown things at
7:00
people and now they’re making less than somebody if they’re making less with us
7:05
than if they went somewhere else, right? And and that’s the big thing too,
7:10
John, is you know,
7:12
how are we valuing our f folks or what typically happens too is we hire a new
7:16
person because of market rate,
7:19
but we’ve ignored the people that have been working there and they’re making
7:22
less than a new person.
7:24
Absolutely. And they have so much knowledge, so it’s institutional
7:26
knowledge. Their efficiency is is through the roof as well and they
7:29
totally get the business. So you can’t overlook your your good people. Um, and
7:33
especially somebody so senior in the organization and like we got to say like
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our our number TWS like I hope they feel loved. You are loved. Um, they know who
7:44
they are. They’re they’re listening. Um, so yeah, I mean like valuing um your
7:51
team members is is super important because if you don’t like the cost of lo
7:56
losing somebody like that is huge. Um, can can we like dig into that a little
8:00
bit? Is there a way to put a number on it? What really happens when the number
8:04
two leaves?
8:06
Oh, sure. So, from a cost perspective, right? Uh, it’s just not their salary,
8:13
it’s a huge multiple of it because, and we’ll get into this in Ryan’s funds fact
8:17
here, but it’s definitely more than a year’s worth of comp. And if you were to
8:21
replace that person with the skill set now, you you’re paying fair market value
8:26
if you haven’t been, plus a recruiting fee, right? before they even step on the
8:30
first day of work and they might know your systems in terms of your front end,
8:35
your back end, those kind of things. However, they don’t know how to do it
8:39
your way. So now they’re they’re stepping up into that role and having to
8:43
learn on the job and it takes them months and months and months, especially
8:46
the higher up the ladder they are, right? It’s just not about jumping in
8:50
with both feet and being able to do it your way from day one. There’s a lot of
8:54
a lot of things there, but she was invaluable, right? She knew every
8:59
client. She knew all the workers. She knew when to schedule things and when
9:03
not to schedule things, how operations worked, how marketing was working with
9:07
with that. So, there’s going to be a ton of slippage there,
9:11
right? No, we like Val. We don’t really care about you, Mr. Owner. Like, where
9:15
did Val go? We want her to
9:17
We’d rather work with her, right? Mhm.
9:20
Plus, you know, she was a buffer probably in terms of from the owner to
9:26
the the field staff. They might have had a great relationship with her. I want to
9:31
go wherever she goes. I want to go with her right now. We could be at the threat
9:34
of losing employees. And
9:38
and we got client relationships, right? We got employees, we got
9:44
workflows, right? She’s been asking for a scheduling system. So, she’s been
9:49
doing a lot of workarounds, right? Not to mention, if we haven’t had those
9:53
processes documented, they probably live in her head and out our institutional
9:59
knowledge goes in that thing because I don’t know about you, John, but you
10:03
know, I forgot how to be a bookkeeper. I forgot how to do these things in my role
10:09
that I’m in now. And so, I if I were to jump back in, I I need to retrain
10:14
myself. That takes a lot of time. Even when I I first started the process and
10:18
built that process, things changed from now on and then, right?
10:22
And so your P&L, there’s no line that says
10:27
lost val cost, right? It it shows that we’ve lost money or we’ve we’ve had to
10:34
appraise it with with salaries, but we don’t have that opportunity cost lost.
10:38
we don’t have what the actual loss is because now we have three people doing
10:42
her job, not just one. Or three people doing parts of her job, just not one.
10:46
And I think that’s something that we need to think about too is when we’re
10:50
looking at number TWS is that they’re allowing us to get off the treadmill.
10:53
when they leave, we’ve got to jump back on now and we’ve got to figure things
10:58
out. And now we’re the bottleneck for for progress while we’re trying to look
11:02
to replace that person, which if we haven’t done a really good job training
11:06
people, that person’s not from within. We actually we’ll probably have to go
11:10
outside and pay all those fees. And if they are from within, right, there’s a
11:15
lot of things that go on with that as well.
11:17
Yeah, it’s huge. I mean, a lot of times that number number two is the complement
11:22
to to the owner, right? Like the the owner’s got gaps and weak spots, right?
11:26
Like uh and that the the number two, the person integrating their business, if
11:30
they’re the visionary, this is the integrator we’re talking about. And
11:33
they’ve got those skills that that the the owner not necessarily um is in their
11:38
wheelhouse. So, you know, it’s it’s not just retraining and going learning those
11:42
things again. Sometimes it’s tooling up in other areas. So, it it’s a real
11:45
knockback for the business. So, yeah, got to look after your people here. I
11:49
know we’re going to get into that. I know we’re going to get into the formula
11:51
for for uh you know, long long-term creation of value for for our team
11:55
members. But, uh let’s go to Ryan’s fun fact. Fun fact, study after study puts
12:03
the cost of replacing a senior employee at roughly 1/ half to two times their
12:09
annual salary once you count recruiting, loss productivity, and ramp time. For a
12:15
key number two, it’s the high end. Wow.
12:19
So, losing a person can cost you a year of their pay or more.
12:22
Yeah, absolutely, John. Right. For all the the the things that we mentioned in
12:27
the previous segment here, and it and it never shows up as a line item called we
12:32
lost val, right? It shows up as missed deadlines, slipped clients, and an owner
12:37
back in the weeds, right? Your P&L is very good at telling you what you spent
12:42
and completely silent on what you actually lost.
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That’s That’s what we’re doing. We’re We’re constipating our number twos.
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That’s That’s what this episode is all about.
14:15
That’s retention in a wrong way.
14:17
So, let’s get back to it. Um, make the case in dollars. Why is keeping them
14:22
almost always cheaper than ever having to replace them?
14:25
Well, because retention is a rounding error, right? So, if we’re going to
14:30
replace Val, it’s $140 to $190,000
14:36
plus 6 to9 months of degraded output, the risk it doesn’t work, and then you
14:42
have to run the whole play again if it doesn’t right. If we stick with her and
14:48
we have a $20,000 conversation, that’s the whole bill.
14:54
7 to nine times cheaper than what we actually know will work versus what
14:59
we’re hoping to and maybe rolling the dice. Plus, you have recruiter fees.
15:04
Plus, you have ramp up fees. Plus, you have personality conflicts. There’s a
15:09
lot with the unknown. So, sometimes the devil you know is better than the devil
15:12
you don’t know. But if this person number two has built their way up, is
15:17
the right person in the right seat, is an exemplary employee that that is your
15:23
cash, you know, your your core values, you want to keep them. Now, there’s
15:28
another way around this is that you don’t want them to hold you over a
15:32
bridge and, you know, and say, “Listen, um, you know, we don’t want to have a a
15:36
a hostage situation where they’re holding us hostage, right?” Mhm.
15:41
So there there is a side of that that we have to be careful of. But there’s one
15:46
question. What would you spend to avoid a six figure problem,
15:51
right? That’s what’s losing them is about. That’s the answer to that
15:55
question. So if you push back on it, that is a very
16:01
fair thing. Well, you know, if I brought somebody in, it would be cheaper, might
16:04
be better, that kind of stuff. Now we’re talking at the person exhibiting if they
16:08
really belong in your company or not. But if this person really belongs in
16:12
your company, it’s very easy. Look at what the fair
16:16
what the fair market value is. Look at what other your what your competitor who
16:22
would love to have this person give to that person to to essentially
16:28
run their company the same way that they’re running yours,
16:31
right? Compare it to what you’re offering them and make the offer ahead
16:35
of time before they even have to go and and look around. Gotcha. Yeah, makes
16:40
total sense. Um, let let’s dig in here further. Uh, let’s talk about the
16:45
toolkit for how you keep people long-term beyond
16:50
just handing out raises. Um, how do you bolt a key person to the business long
16:56
term? Well, for a true number two, you need to pay
17:02
well above what feels comfortable and still come out ahead of replacing them,
17:08
right? Uh that discomfort really becomes the signal.
17:13
And here’s the replacement math, right? You’re going to an unknown that might
17:18
not fit your your mission, your values over the long run. Might be a quick fix.
17:22
And imagine if you had to do it two years from now as well, going through
17:26
the whole thing again, right? Or you can give Val
17:31
20, $30,000, a path to success, a path to equity,
17:36
right? Who’s helped build this this company for you,
17:40
a a a car, whatever that might be, 401k, stock options,
17:45
would you be better off for it than replacing that person
17:49
two times in the next four years? Heck yeah.
17:53
No brainer.
17:55
That’s probably one of the best investments you’ll ever make. Period.
17:59
You get peace of mind for an extra $30,000 and that person gets a path that
18:05
hey, maybe one day the company runs without you and that person’s is the
18:09
number one now.
18:11
And now you’re just collecting a check on the beach drinking a Mai.
18:14
Awesome. Love it. Um Yeah. And I mean that’s the vision for most uh business
18:19
owners anyway, right? like that if you don’t create and enable a leadership
18:24
team, you truly don’t have the business where you can step away from it. We’ve
18:28
already talked about how the business is valued, whether somebody will come in
18:31
and purchase it. So, if you don’t put these steps in place and have that
18:35
valuable integrator, number two, whatever we want to call them, um then
18:40
really you’re holding yourself back. You’re missing out on the opportunity to
18:43
be able to grow and and uh grow the business. How do you how do you layer
18:46
this, Ryan? What comes first? Well, the first thing that comes first, and every
18:52
great HR survey will tell you that money isn’t a factor, but it it is a factor,
18:56
right? And take something out of Dave Ramsey’s book, is that he makes sure
19:00
that he does a comp salary every single year, looks at it, and then makes sure
19:05
that he pays his folks fairly. So, fair compet comp, that’s what you need. Pay
19:12
them at or above market depending on what their purpose is and how they’re
19:17
really driving certain things, right? Give them a bonus. You can give them a
19:23
stay bonus. Hey, thanks. Thanks for sticking around. You can or a retention
19:27
bonus, right? Or build them bonuses based upon how well the company does
19:32
based on things that they actually directly impact. Right? If that was the
19:37
true number two in driving the P&L, then give her a bonus based upon what’s
19:41
falling down to the bottom line right before the accounting tricks of that
19:45
happen, right? The true way of operating that company, right? Great salesperson
19:51
should not only be compensated on a sales goal, but also on a gross
19:56
profitability goal, right? Those are things that they can actually control
19:59
and do. The better they do, the better the company does. And the third one is
20:04
out there. If you don’t want to give real equity to these folks, give them
20:09
phantom equity, which is essentially saying that I will give you ownership,
20:15
quote unquote, okay? Make sure that it’s there. It’s not real ownership, but that
20:19
it is directly tied to the company’s value,
20:22
right? And they can get that as form of a bonus yearly, which means that they
20:27
don’t necessarily get a piece of the pie at sale. or you can make it as part of
20:31
that as well is that you know build help me build my company up from five million
20:35
to $10 million valuation I’ll give you 10% of that along the way and at end
20:40
because you’re helping me build this right so there’s a lot of ways John that
20:44
you can you can make somebody happy to stay that’s worth having to keep around
20:49
and that’s another thing too right if they’re not worth it don’t worry about
20:53
it attrition’s going to happen to you have a plan for it make sure you have
20:57
next person up but if they’re worth that this is what you can do.
21:02
Awesome. Yeah. Really? I mean, you’re not just
21:06
buying their labor. You’re buying a reason for them them and you to still be
21:11
here in a number of years, right? So, those are those are different those are
21:16
different opportunities. Okay. Time for John’s two cents. Marketing tip of the
21:20
week. Market your team like you market to your customers. So um my two cents is
21:27
a twist on uh just generally marketing your business. You spend real effort on
21:31
your brand for customers. So spend that same effort on your own team and your
21:35
employer brand. Um your best people are constantly getting recruited. So um
21:40
polish yourself up. A polished competitor with a great careers page, a
21:44
clear story looks more exciting than the place that they’ve stopped being noticed
21:48
at. Um making sure that people see you. familiarity with your brand makes your
21:54
own shop feel like it’s uh uh not a challenging place to work.
21:59
So, you market the opportunity inward.
22:02
Yes, indeed. That’s exactly what we’re doing. We’re telling the story of where
22:05
the company is going, where they fit into your organization.
22:10
Recognition wins publicity. So make uh staying with their existing uh um place
22:17
employer feel like a choice that they have to keep making, not a rut that
22:21
they’re stuck in. So you know, retention really is just about internally uh
22:25
internally marketing. My one step this week is to sit down with your key people
22:30
and paint the three-year picture out loud where the company’s going and the
22:34
specific role they’re going to play in getting there. Um most of your people
22:38
will never have really heard you say it. Um, that conversation is free. It’s one
22:44
of the strongest retention tools that you have internally and also market that
22:48
out externally. Marketing tip of the week.
22:51
Good stuff, John.
22:53
All right.
22:54
And it’s nice that it fits right into this episode. It’s It’s like magic.
22:58
And that’s crazy how that happens all the time.
23:03
It’s almost as if we think about these things.
23:04
One more. Exactly. Right. We actually do think about some stuff.
23:10
Yeah.
23:11
All right. One more from Napco Painting Contractors in Napco, California. Just
23:17
kidding. It’s Napa.
23:19
And the the angle here is the the the fine finish shop because it’s a lesson
23:23
in keeping skill in house.
23:26
Right. One of their cabinet maker clients said it best in a review. 47
23:31
years building cabinets and he stopped doing his own finishing because Napco
23:35
was better. He said, “A bad finisher can destroy great cabinets.” Which is the
23:40
whole retention point in one sentence. A bad finisher destroys great cabinets. A
23:46
bad replacement destroys 8 years of client relationships. Same sentence,
23:52
bigger cabinet. That is right. Napco does residential, commercial, interior,
23:56
exterior cabinets, and fine finish estate maintenance. All eco-friendly. 20
24:00
plus years in Napco Valley. As a Canadian, I’ll note they do serious
24:05
exterior work in wine country, which is a nicer climate to paint in than
24:09
anywhere I’ve ever held a paintbrush. That is my one.
24:14
That’s your one. Napco painting contractors. Napco painting.com
24:21
70725545 4359. And again, that’s 707-2554359
24:30
in Napa, California. Elevating spacing spaces and enriching lives just like our
24:37
quality advertisement. That’s right. And if you would like to
24:42
be a sponsor of our episode at zero cost, uh, just slip us a note and we’ll
24:47
make you the next sponsor in our poorly framed sponsor ads.
24:52
Yes, we have to beg for it. All right. Ryan, uh, let let’s tie this to the
24:58
exit. So, what does an unretained, unlocked in number two do um to what the
25:05
business is worth? So, let me
25:10
say that a buyer loves a strong number two, right? And that
25:16
really frees up the fact that if I’ve got a good person I can rely on that
25:20
will stick around and help me continue to run this business. A buyer will will
25:26
pay a lot. Right now we’re not owner dependent anymore. Now it’s company
25:31
dependent. I’m my dependence has shifted. But I know that owner’s got a
25:36
six-month plan. Hand it over. I can rely on this person. Build them up. Let them
25:40
continue to do the operating. Pay them well. Stick around. Right.
25:46
The problem is and and I’ve seen this a couple times where owners have taken on
25:51
a new has bought a new company and the first things that happens within a month
25:56
is that key employees are leaving. Right? That’s their time to say, you
26:03
know what, I’ve been wanting a change for a while. I haven’t been treated
26:06
right by the old owner or this is my time to retire. I’ve got enough money.
26:10
Let’s make this change now. and the buyer is left holding the bag. Now,
26:15
whether this has been planned in advance or something to that effect or, you
26:20
know, the owner knew about it, just hang on. I’ll leave you there. And I’ve seen
26:24
it a couple times where key employees have left. I’ve also seen it a couple
26:28
times where key employees where the owners held off on raises so that their
26:33
IBIDA was higher. And so the new buyer now comes in three months later and now
26:38
has to give well-earned and overdue raises to keep the key employees there.
26:43
Right? So what kind of relationship one did the old owners have with these folks
26:48
and now the buyer is now by doing that having to build their own relationship
26:54
and sell tell them hey I want you around for a while. So it can it can go both
26:59
ways. But if we don’t have to deal with that, if a new buyer is comes in,
27:04
everyone loves them. It’s worth their weight in gold. That buyer is going to
27:09
pay a premium. They’re going to be able to, you know, from this main street
27:13
millionaire thing where people are buying uh mechanical contractors have no
27:18
idea what they’re doing. They’re just buying a business. Their reliance on key
27:23
employees is huge. And so the key employees can
27:28
really show the new buyer that it was worth
27:32
every penny and that they’re worth every penny as well and to make sure that you
27:36
know they can grow together in in terms of running that business, increasing
27:41
that business. And then maybe at one point they’re given a path to a phantom
27:45
equity um and those sorts of things. So takes away key flight risk. It takes
27:52
away the owner uh dependency. That’s really what a buyer is buying a
27:59
premium for.
28:01
Awesome. I think it’s pretty clear where the value of the business is tied to. Uh
28:05
a strong team like we’ve talked about it in multiple episodes before um buy box
28:11
etc. What what exactly what buyers are looking for and this is this is a key
28:15
piece of the puzzle. Um, if you have an unstable team, buyers will overlook um
28:20
your business. Um, okay. So, let’s let’s start to close up here. Uh, owner is
28:25
driving home realizing their number two has gone quiet. What is the one thing
28:28
they do this week? Sit down, have a conversation. This person has been
28:34
working with you for quite a long long time. Maybe they working their way from
28:38
the mail room to the boardroom. It’s time to have that conversation. It’s not
28:42
a renew a review. It it’s it’s not a project update. It’s you talking matter
28:50
of factly about what the future looks like. Build a future for that person.
28:55
They’ve been learning alongside of you.
28:57
Yes, they haven’t had your mentality. They haven’t had to have had the risk
29:02
that you that you have. But a good number two is worth their weight and
29:06
gold. Times two or three times recruiting fees, times learning curves,
29:11
times slippage, times employees leaving, right, from the relationship.
29:16
And if you’re afraid it’s going to open up a can of worms, the can’s already
29:20
been open, right? You need to go ahead and address
29:24
it. You just haven’t looked inside that can. Get there, hear what they’re they
29:30
want. Hear maybe you’re on the same page. Everything’s good. Copaacetic.
29:34
Fantastic. Give them a stay bonus. You know what? Thanks for the 9 years of
29:38
hard work. Sorry we couldn’t give you the the raise that you deserved 2 years
29:42
ago, but now we’re doing well again. Here’s some money. Really appreciate
29:46
you. Do it out of the do it out of the norm. You know, do it do it
29:51
spontaneously and and do the replacement math before
29:55
you do this conversation. Do the replacement math. How much will it cost
30:00
you? Not in what you’ll lose on the P&L, but what you will lose, what you will
30:06
have lost in the future from that. Especially if you have to replace this
30:10
person two, three times in the in the matter of a couple years. What customers
30:15
will leave with them? What relationships will leave with them? What work
30:20
workarounds have they have they doing because you didn’t listen to them
30:23
because they wanted new software that would make their lives easier, your
30:27
business more efficient and actually your bottom line bigger.
30:30
Amen, brother. And I and I think this stems from just looking after people,
30:34
right? Like this is where it’s got to come from. You know, we’ve got teams of
30:38
people. They’re all living their lives and you know they have expectations of
30:42
what they want, how they’re going to grow, are they getting married, do they
30:45
need to buy a house, all these sorts of things. And if you don’t sit down and
30:48
look at what your team members need, then really you’re not getting into the
30:52
value that your business is providing to them. So, I think you just got to go
30:55
back there and and check in on these things. I know we have these
30:58
conversations with our people. Um, I have a fabulous number, too. She’s an
31:02
amazing integrator. Nila, I’ll give you a shout out all day. Awesome. You know,
31:06
we’re we’re having these conversations and uh I hope this episode is just
31:11
checking some boxes there. Um, you know, for her. So, I I think it’s really
31:15
important to look after your people well and look at what they need in their
31:18
lives.
31:19
No, I agree. Yeah. And I’d like to shout out to my integrator as well, NA. Wait a
31:23
minute, John.
31:26
Whoa. Okay. Oh, yeah. I think all three of us are going to have a conversation
31:30
later on.
31:33
Just kidding. Brian, you know who you are. Uh, you know, but you have to have
31:37
that, right? That’s it’s it’s it’s a it’s crucial to that. But more
31:41
importantly, they need to know where they that they’re appreciated.
31:44
Not only just in words. It’s not like, oh, you know, when you go to dinner and
31:48
you’re like, you know what, you did such a great job serving us. The food was an
31:52
fantastic. By the way, that’s your tip.
31:55
Mhm.
31:55
Right. People can’t live off of gratitude. People don’t want to make $20
32:00
an hour going forward just because they like you. They have families. They have
32:04
dreams. They need a path. give them a path and let them continue to rise to
32:08
the occasion because in the at the end one, it makes your life easier. Two, it
32:13
probably makes your your company better, right? And three, it makes it far more
32:17
sellable. And and that’s another, you know, multiple or two uh that we’re
32:22
talking about to get away from that dependence. So, it it’s time, folks. If
32:28
you haven’t had that conversation in a while, it’s past.
32:31
Get on. Hopefully not too late,
32:35
right? Absolutely. Get on it. Okay, time for the takeaway, Ryan.
32:39
The person you can’t replace is usually the one you stop noticing. And by the
32:44
time they tell you, they already had decided that a long time ago. Make sure
32:49
you have the raise conversations. Make sure you have the path.
32:54
Don’t stay as you are because it expires over time. Recruiters are out there.
33:02
Your comp competition is noticing. They’re want to poach them. Losing them
33:07
just doesn’t cost salary. It’s a multiple of it. Not to mention the
33:14
knowledge that walks out the door, the clients, the employees that will follow.
33:19
Retention is a rounding error when you when you compare it to replacement. So,
33:26
make sure that you do your math. Look at the fair market value. Pay that.
33:34
Pay above it. Give them a path. Give them a date. Give them e phantom equity.
33:41
Give them real equity. Make sure that you take care of the people that are
33:46
taking care of your business. And when you do that, your business will
33:49
flourish. Love it. Great episode, Ryan. Super important. Yeah, I think we’re
33:54
going to dig deeper into other HR um uh things in future episodes. Uh I think
34:01
episode after next um is what we got planned out for some more HR um advice
34:06
and and recommendations. But yeah, great one.
34:10
Yeah, John. Uh yeah, we’re we just started uh scratching the the the tip of
34:16
the iceberg here. We’re going to be taking on a lot more topics uh in our
34:20
space and uh all the ones that are taboo and not.
34:24
So, I think that’s going to be great. So, that’s a tease for future episodes.
34:28
Um and you know, John, I do appreciate you. Our listeners appreciate you. So,
34:34
you know what? I’m going to double your salary because we appreciate you.
34:39
Thank you. Wow. That that is a I’m going to go buy myself nothing as a reward.
34:46
Well, John’s two cents became John’s 4 cents. So
34:49
that is Well, again, 1.4 US cents. So, what am I going to do with that?
34:58
Can’t even get a Timbit for three US cents. So,
35:01
yeah, love it. Time to go on a shopping spree.
35:05
All right, folks. Over and out. Thanks again.
35:09
That’s it for this episode of From Burnout to Bought Out. If something we
35:13
said today hit home, don’t just nod in agreement. Pick one thing. The number
35:17
you’ve been avoiding. The process that only lives in your head. The
35:21
conversation you’ve been putting off for 6 months. Do that one thing this week.
35:26
That’s how it starts. And if you’re not sure which one thing to pick, drop us a
35:30
line. We’ll happily point you in the right direction. New episodes drop every
35:34
week. Until next time, stop running the treadmill and start building something
35:38
you can actually sell.


